Proof of Physical Presence - Utah Admissions
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What documents prove physical presence for Residency?

Residency for Tuition Purposes - Proof of Physical Presence

Proof of Physical Presence Requirements

For residency applications that require proof of physical presence for a 12-month continuous timeline, students must submit:

  • Proof of their physical presence in the state of Utah for:
    • A minimum of 12 months immediately prior, within no more than 23 months (one year and 11 months) immediately prior, to the term the student is applying for resident student status
    • With no more than 29 days total with presence unaccounted for or outside of the state of Utah
    • Students are expected to report any days they leave the state of Utah with documentation
    • Any days that a student cannot prove their presence in Utah by one of the accepted methods will count against the 29 day total
  • ALL SUBMITTED DOCUMENTATION is subject to review; acceptance is not guaranteed

 

Proof of Physical Presence Documents

Types of Accepted Documents

University Class Transcripts

  • Completed semester transcripts showing in-person enrollment at the University of Utah
    • Student must be present for at least one in-person class; no transcripts that show only online classes are accepted
    • Residency staff opens these up with the student’s University of Utah records; student does not need to submit University of Utah transcripts
  • Or transcripts from another Utah institution
    • Residency staff must be able to verify classes were taken in person, not online
    • Residency staff must be able to verify semester beginning and ending dates (first day and last day of finals respectively)

In-Person classes only

Proof from first day of semester until last day of finals

Proof of work - Paystubs

  • Dated pay stubs from a Utah employer for each date range the student wishes to prove
  • Official paystubs only; spreadsheets, personal checks, or other non-official documents are not accepted
  • Paystubs must show all three required pieces of information:
    1. Student’s (employee) name
    2. Pay begin and end dates
    3. Proof of labor done in Utah via Utah income tax withholding/deduction
      • Income tax withholdings for other states are counted as proof of labor being done outside of Utah
      • Student’s/employee’s address not counted as proof of physical presence
      • Company’s address not counted as proof of physical presence
  • See an example of acceptable paystubs here

 

Proof for the pay period dates

Must show work done in Utah via state income tax deductions

Proof of work - Employer Letter

  • A signed and dated employer letter on letterhead specifying:
    • Name of the student/employee
    • Dates of beginning and ending of employment with a Utah employer
    • Exact location of where work was done
  • Letter must come from company personnel with access to student’s/employee’s beginning and ending work history; a direct supervisor, human resources, or other administrative personnel
    • Personal emails or letters from company staff not accepted; official letterhead required in order to verify the company’s information
  • See an example of an acceptable employer letter here

Letter must come from the company

Must have dates and location of work in Utah

Proof of in-person purchases - bank statements

  • Bank or credit card statements in the student’s name showing a purchase made in person, in the state of Utah, at least once every 7 days or fewer (Example calendar of every 7 days) for the date range the student wishes to prove
  • Purchase records must have proof of physical location for each purchase
    • Online purchases are not accepted
    • Online service purchases (Uber, Lyft, Doordash, GrubHub, etc.) are not accepted
    • Online fund transfers (Venmo, PayPal, Zelle, etc.) are not accepted
    • Deposits and transfers not accepted
  • See an example of an acceptable bank statement here

In-person purchases made at locations in Utah

Every 7 days or fewer

Residency Office Check-ins

Office Check-Ins at Residency Office

Every 7 days or fewer

Gym punch-in records

  • Gym records in the student’s name
  • Verifiable name and contact information for the Utah-located gym
    • Residency staff must be able to independently verify that the gym is located in Utah, especially for a national franchise such as Planet Fitness, VASA, etc.
  • In person visits to a Utah gym at least once every 7 days or fewer (Example calendar of every 7 days) for the date range the student wishes to prove

Must have proof of being a Utah location

Every 7 days or fewer

University of Utah Programs outside of Utah

  • University of Utah-sponsored programs with supporting documentation and institutional verification
    • Submit a signed and dated letter on letterhead from the University of Utah organizing department
    • Letter must have student’s name, the exact dates of the program, and where the program was physically located
    • Programs MUST BE organized or sanctioned by the University of Utah
    • Letter needs a U of U staff member contact information and signature
    • Programs from University of Utah affiliates are not accepted (clubs, faith groups, sororities/fraternities, etc.)
  • These can include:
    • University of Utah sports
    • University of Utah study-abroad
    • University of Utah-sponsored internships
    • University of Utah Asia Campus

Must be official University of Utah programs

Letter needs a U of U staff member letterhead and signature

Community Organization - Official letter

  • In some cases, a signed and dated letter on letterhead from a religious, volunteer, or educational leader or a coach, doctor or therapist specifying the dates of presence in Utah may be used (subject to review)

Subject to review from Residency staff

No guarantee in advance if accepted

Community Organization - Official documentation

  • In some cases, documents proving an event happened within the local community may be used:
    • After-care Summary from a health care visit
      • Doctor
      • Mental Health
      • Hospital
      • Outpatient treatments
    • Log reports from volunteer service
    • Sign-in sheets from verifiable local organizations (clubs, sports teams, meetings, volunteer groups, etc.)
      • Local organization must be independently verifiable via internet, phone, email
      • Sign-in documents must contain organization’s official information and contact details

All documents are subject to case by case review; no guarantee of acceptance upon submission

Subject to review from Residency staff

No guarantee in advance if accepted

Other

  • Other official documents that contain all three required pieces of information on each document may be accepted:
    1. Student’s name
    2. Exact date or dates
    3. Exact location of an event (in-person, physical event; documents for a location itself, such as for housing, are not accepted, rent, mortgage, utilities, etc.)
  • Examples may include:
    • Airline tickets with departure/arrival airport
    • Ski passes to Utah ski resorts

All documents are subject to case by case review; no guarantee of acceptance upon submission

 

Subject to review from Residency staff

No guarantee in advance if accepted

Examples of Proof of Physical Presence Documents

Bank Statement

Utah TC-40 Tax Return

The following CANNOT be used to demonstrate proof of physical presence (this list is not exhaustive)

  • Utah utility bills
  • Utah leases or rental agreements
  • W-2s
  • Presence of Utah property
  • Personal statements
  • Letters from friends/parents/landlords
  • Records from apps such as DoorDash, UberEats, Uber, Lyft, Venmo, Door Dash, GrubHub, etc
  • Photographs or images of people/locations
  • Social media posts such as Facebook, Instagram, TikTok, Snapchat, etc.
  • Cell/Mobile phone records

Have Questions?

Residency Office Contact Information

Visit us at:

Student Services Building,

201 S 1460 E, Salt Lake City, UT 84112

Office Hours (All times are Mountain Time Zone):

  • Monday – 8:00 A.M. to 5:00 P.M.
  • Tuesday – 10:00 A.M. to 5:00 P.M. (Staff Meetings every Tuesday morning 8:00 to 10:00 A.M.)
  • Wednesday –  8:00 A.M. to 5:00 P.M.
  • Thursday – 8:00 A.M. to 5:00 P.M.
  • Friday – 8:00 A.M. to 5:00 P.M.

Closed all holidays and University Office Closure days (click here to see our calendar)

Call us:

801-581-8761, Option 5 to speak with a Residency staff member

Email us:

residency@utah.edu

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