Proof of Physical Presence for Residency - Utah Admissions
Main Menu

What documents prove physical presence for Residency?

Proof of Physical Presence for Residency

Proof of Physical Presence Requirements

For residency applications that require proof of physical presence for a 12-month continuous timeline, students must submit:

  • Proof of their physical presence in the state of Utah for:
    • A minimum of 12 months immediately prior, within no more than 23 months (one year and 11 months) immediately prior, to the term the student is applying for resident student status
    • With no more than 29 days total with presence unaccounted for or outside of the state of Utah
    • Students are expected to report any days they leave the state of Utah with documentation
    • Any days that a student cannot prove their presence in Utah by one of the accepted methods will count against the 29 day total
  • ALL SUBMITTED DOCUMENTATION is subject to review; acceptance is not guaranteed

 

Proof of Physical Presence Documents

Types of Accepted Documents

University Class Transcripts

  • Completed semester transcripts showing in-person enrollment at the University of Utah
    • Student must be present for at least one in-person class; no transcripts that show only online classes are accepted
    • Residency staff opens these up with the student’s University of Utah records; student does not need to submit University of Utah transcripts
  • Or transcripts from another Utah institution
    • Residency staff must be able to verify classes were taken in person, not online
    • Residency staff must be able to verify semester beginning and ending dates (first day and last day of finals respectively)

In-Person classes only

Proof from first day of semester until last day of finals

Proof of work - Paystubs

  • Dated pay stubs from a Utah employer for each date range the student wishes to prove
  • Official paystubs only; spreadsheets, personal checks, or other non-official documents are not accepted
  • Paystubs must show all three required pieces of information:
    1. Student’s (employee) name
    2. Pay begin and end dates
    3. Proof of labor done in Utah via Utah income tax withholding/deduction
      • Income tax withholdings for other states are counted as proof of labor being done outside of Utah
      • Student’s/employee’s address not counted as proof of physical presence
      • Company’s address not counted as proof of physical presence
  • See an example of acceptable paystubs here

 

Proof for the pay period dates

Must show work done in Utah via state income tax deductions

Proof of work - Employer Letter

  • A signed and dated employer letter on letterhead specifying:
    • Name of the student/employee
    • Dates of beginning and ending of employment with a Utah employer
    • Exact location of where work was done
  • Letter must come from company personnel with access to student’s/employee’s beginning and ending work history; a direct supervisor, human resources, or other administrative personnel
    • Personal emails or letters from company staff not accepted; official letterhead required in order to verify the company’s information
  • See an example of an acceptable employer letter here

Letter must come from the company

Must have dates and location of work in Utah

Proof of in-person purchases - bank statements

  • Bank or credit card statements in the student’s name showing a purchase made in person, in the state of Utah, at least once every 7 days or fewer (Example calendar of every 7 days) for the date range the student wishes to prove
  • Purchase records must have proof of physical location for each purchase
    • Online purchases are not accepted
    • Online service purchases (Uber, Lyft, Doordash, GrubHub, etc.) are not accepted
    • Online fund transfers (Venmo, PayPal, Zelle, etc.) are not accepted
    • Deposits and transfers not accepted
  • See an example of an acceptable bank statement here

In-person purchases made at locations in Utah

Every 7 days or fewer

Residency Office Check-ins

Office Check-Ins at Residency Office

Every 7 days or fewer

Gym punch-in records

  • Gym records in the student’s name
  • Verifiable name and contact information for the Utah-located gym
    • Residency staff must be able to independently verify that the gym is located in Utah, especially for a national franchise such as Planet Fitness, VASA, etc.
  • In person visits to a Utah gym at least once every 7 days or fewer (Example calendar of every 7 days) for the date range the student wishes to prove

Must have proof of being a Utah location

Every 7 days or fewer

University of Utah Programs outside of Utah

  • University of Utah-sponsored programs with supporting documentation and institutional verification
    • Submit a signed and dated letter on letterhead from the University of Utah organizing department
    • Letter must have student’s name, the exact dates of the program, and where the program was physically located
    • Programs MUST BE organized or sanctioned by the University of Utah
    • Letter needs a U of U staff member contact information and signature
    • Programs from University of Utah affiliates are not accepted (clubs, faith groups, sororities/fraternities, etc.)
  • These can include:
    • University of Utah sports
    • University of Utah study-abroad
    • University of Utah-sponsored internships
    • University of Utah Asia Campus

Must be official University of Utah programs

Letter needs a U of U staff member letterhead and signature

Community Organization - Official letter

  • In some cases, a signed and dated letter on letterhead from a religious, volunteer, or educational leader or a coach, doctor or therapist specifying the dates of presence in Utah may be used (subject to review)

Subject to review from Residency staff

No guarantee in advance if accepted

Community Organization - Official documentation

  • In some cases, documents proving an event happened within the local community may be used:
    • After-care Summary from a health care visit
      • Doctor
      • Mental Health
      • Hospital
      • Outpatient treatments
    • Log reports from volunteer service
    • Sign-in sheets from verifiable local organizations (clubs, sports teams, meetings, volunteer groups, etc.)
      • Local organization must be independently verifiable via internet, phone, email
      • Sign-in documents must contain organization’s official information and contact details

All documents are subject to case by case review; no guarantee of acceptance upon submission

Subject to review from Residency staff

No guarantee in advance if accepted

Other

  • Other official documents that contain all three required pieces of information on each document may be accepted:
    1. Student’s name
    2. Exact date or dates
    3. Exact location of an event (in-person, physical event; documents for a location itself, such as for housing, are not accepted, rent, mortgage, utilities, etc.)
  • Examples may include:
    • Airline boarding pass with departure/arrival airport
    • Ski passes to Utah ski resorts

All documents are subject to case by case review; no guarantee of acceptance upon submission

 

Subject to review from Residency staff

No guarantee in advance if accepted

Examples of Proof of Physical Presence Documents

Paystubs

Paystub example 1

Paystub example 2

These show:

  • Proof of student’s name
  • Proof of exact dates (pay begin and pay end dates)
  • Proof of labor done in Utah (Utah state income tax deductions)

Employer Letter

Employer Letter example 1

Employer Letter example 2

These show:

  • Proof of student’s name
  • Proof of exact dates (beginning hire date and work until date)
  • Proof of labor done in Utah (Employer’s confirmation that the work was all done at a Utah location)

Bank Statement

Bank Record example 1

This shows:

  • Proof of student’s name
  • Proof of exact dates (dates of transaction)
  • Proof of purchases done in Utah (Utah address, or a store locator code that proves the store is in Utah)

Utah TC-40 Tax Return

Utah Income Tax Return TC-40

This shows:

  • Proof of tax payer’s name
  • Proof of exact dates (tax year)
  • Proof of Utah residence (marked “Yes” under “Full-Year Utah Resident”)

Letter for Move to Utah for full-time employment

Verification letter for a move to Utah for a full-time job

This is a criteria requirement for the Move to Utah for Full-Time Employment reclassification policy.

The following CANNOT be used to demonstrate proof of physical presence (this list is not exhaustive)

  • Utah utility bills
  • Utah leases or rental agreements
  • W-2s
  • Presence of Utah property
  • Personal statements
  • Letters from friends/parents/landlords
  • Records from apps such as DoorDash, UberEats, Uber, Lyft, Venmo, Door Dash, GrubHub, etc
  • Photographs or images of people/locations
  • Social media posts such as Facebook, Instagram, TikTok, Snapchat, etc.
  • Cell/Mobile phone records

Have Questions?

Residency Office Contact Information

Visit us at:

Student Services Building,

201 S 1460 E, Salt Lake City, UT 84112

Office Hours (All times are Mountain Time Zone):

  • Monday – 8:00 A.M. to 5:00 P.M.
  • Tuesday – 10:00 A.M. to 5:00 P.M. (Staff Meetings every Tuesday morning 8:00 to 10:00 A.M.)
  • Wednesday –  8:00 A.M. to 5:00 P.M.
  • Thursday – 8:00 A.M. to 5:00 P.M.
  • Friday – 8:00 A.M. to 5:00 P.M.

Closed all holidays and University Office Closure days (click here to see our calendar)

Call us:

801-581-8761, Option 5 to speak with a Residency staff member

Email us:

residency@utah.edu

Join a Zoom Q&A:

Return to Residency for Tuition Purposes – Helpful Residency Resources page

Register for Q&A Sessions