International Application Documents
Education systems across the world use various forms of grading and different record-keeping methods. Review the information below before submitting your documents. The more accurate and complete the documentation you submit with your application, the more likely our office can reach a decision on your application in a timely manner.
Grade or mark sheets, school records, diplomas or a GED certificate can all be considered academic transcripts. Transcripts are documents that include scores or grades for the educational courses you have completed during a specific period. Most often these scores are organized into term, quarter, semester, or academic year sections.
Transcripts are created by the secondary school (high school), college, university, or technical school at which you studied. Transcripts arrive at our office as either digital images or paper hard copies. Official paper transcripts bear the school seal or might include the Registrar's signature. A transcript must include all the following:
- Your name, the institution’s name, and the dates during which you studied there
- Names of all the courses or exams you completed
- Grades, scores, or marks earned for all completed courses
- Diplomas, certificates, or degrees earned
Transcripts that include courses or degrees still in progress may still be submitted. It is not required to include any predicted scores for courses still in progress.
Check which transcripts or documents are required for your application type. Some schools include all the required graduation information on the transcript. Other schools may include a separate diploma or graduation certificate. Some application types may require only a transcript to be submitted, such as a transfer applicant, while others may require both transcripts and graduation information, such as a second bachelors' or graduate applicant.
The University of Utah classifies all transcripts as either official or unofficial. Before starting classes at the University of Utah, all students must submit official copies of all their transcripts as well as any related proofs of graduation (diplomas or degrees). Failure to do so will result in a registration hold being placed on your account preventing you from registering for any future semesters until all required official documents are received.
Our office can reach an admissions decision for international applicants using unofficial transcripts from secondary and post-secondary schools located outside the United States. From schools located within the United States, our office can only accept official transcripts, even during the application evaluation stage for undergraduate applicants.
Graduate applicants may submit unofficial transcripts for both international and US-based schools to use during their application evaluation. After admission, all graduate students are required to submit official transcripts from all schools attended.
Printed hard copy transcripts will only be received as official when they meet all the following requirements:
- The transcript was placed in an envelope by the staff at the school which generated it
- The envelope was closed completely with adhesive by the issuing school’s staff
- University of Utah Office of Admissions staff are the only ones to open the envelope
So long as a document is received meeting all the above-stated requirements, the means through which that envelope arrives at our office does not matter. It can be sent through mail or hand-delivered by yourself or anyone else. The school which produced the document does not have to mail it. However, it must be their staff who placed the transcript in the envelope and sealed it with adhesive.
The University of Utah International Admissions Office address:
The University of Utah
201 South 1460 East, Room 250s
Salt Lake City, UT 84112 USA
Service window hours:
Monday: 8:00 am to 5:00 pm
Tuesday: 10:00 am to 5:00 pm
Wednesday: 8:00 am to 5:00 pm
Thursday: 8:00 am to 5:00 pm
Friday: 8:00 am to 5:00 pm
Electronic transcript images will only be received as official through one of these certified digital document services:
- Credential Solutions/Parchment/Naviance
- National Student Clearing House
- My eQuals
- https://www.digitary.net/faq/ see: “How does Digitary work?” section
- Vitnemalsportalen Diploma registry
- University of Mumbai Online Attestation
When requesting your transcripts using any of these services, please use this email address if you are prompted to enter one:
Documents emailed to the University of Utah can only be accepted as unofficial, even if they are directly emailed by a school official.
For freshman applicants, transcripts received through CommonApp can only be received as official when uploaded by an authorized school official who also includes an email address specific to that school. Transcripts uploaded to CommonApp with generic email addresses, such as Gmail, can only be received as unofficial.
Unofficial transcripts are any transcripts that do not arrive directly to our office from the issuing institution. The following are not official transcripts:
- A photocopy or digital scan of an official transcript already in an applicant’s possession
- Documents sent to the University of Utah via email
- A screenshot of an online grade report
- A transcript in an open envelope, an envelope never closed with adhesive or which was placed in the envelope by the applicant
- Transcripts uploaded to ApplyYourself as part of a graduate application
If documents are not originally issued in English, you must provide a certified English translation as well as all original language transcripts. The University of Utah does not recommend or approve any specific translation service and suggests each applicant research and find a service that best meets their needs. Translation services provide their certification documentation along with the English language translations.
Sometimes your name may appear different among the various documents required for a complete application. This can happen for a variety of reasons: translation discrepancies, different cultural naming structures, etc. If the name on any of your documents or test results appears different from your name as entered it on your application, please contact the International Office of Admissions through email to explain the situation. Not doing so may result in delays in matching your documents with your application.
The University of Utah conducts in-house evaluations of all transcripts submitted to our office. Our staff will convert your scores to a U.S. GPA equivalent in order to reach an admissions decision on your application. This conversion is for in-house uses only and cannot be produced externally or distributed outside the University of Utah. Our office does not accept a third-party transcript evaluation as fulfilling the transcript requirement for an application. Sometimes a third-party transcript evaluation can be accepted in place of a certified English language translation for a transcript.
Accurately filling out the citizenship section of your application ensures you are attributed the correct classification when admitted to the University of Utah. On your application, clearly indicate which of the following pertains to your immigration status:
- US citizen
- Permanent residency (please indicate how long you have had permanent residency in the US)
- Make sure you include the “Date of Issuance.” If not entered, this date can default to the current date, which can cause delays in evaluating your application.
- Have applied for permanent residency
- Refugee or Asylum status
- Will attend on a visa (please indicate which visa)
- Here under the (DACA) Deferred Action for Childhood Arrivals
We encourage you to submit documents pertaining to immigration status in one of the following ways:
- Conventional Mail: You may mail any supporting documents to the International Office of Admissions
- In-person drop off – you may bring supporting documents to our service window located in the Student Services Building (SSB) on the second floor. International Admissions is window #6.
- Fax – you may fax documents to (801) 585-7864. If you choose to fax your documents, please send a follow-up e-mail to IAO@utah.edu to let us know that you have chosen this option and to ensure that we have received your documents.
- Email: If you were previously a student at the University of Utah or, are a current student and still have access to your UMail account, you may send this information/documents using your UMail account.
- Supporting immigration documents cannot be received via email other than through the official U of U email system. Contact the International Office of Admissions if you have any questions.
Further information about immigration documents related to the I-20 process is available on the I-20 information web page:
Applicants to the University of Utah who are undocumented, with or without DACA, will be considered for admission on the same basis as U.S. citizens or any other applicant.
Documents Other Than Transcripts
During the evaluation of your application, our office may request a history of events to explain gaps in the timeline of your educational history. A history of events is simply a description of your activities, their duration, and location during a stated period. Employment, other educational activities, or humanitarian or military service are commonly the activities noted on a history of events.
If there are gaps in your educational history of 6 months or more, please include a brief explanation in the essay or additional comments section of your application. This will prevent delays in processing.
Letters of recommendation and admission essays may be submitted to our office but are not required for our office to reach a decision on your application. Letters of recommendation can be submitted to our office by any means. They do not have to be in any official format.
This information is not applicable to graduate students. Please refer to "Additional Documents for Graduate Students."
Our office can only include official English proficiency test scores when processing an application. For your English proficiency test score to be included in the evaluation of your application, it must be received directly from the testing agency in charge of the exam. If you submit copies of your test results through email, these can only be received as unofficial, and will not fulfill the English proficiency requirement for your application. You must arrange with ETS, College Board, ACT, or Duolingo for your test score to be submitted to our office for your file.
IELTS is the only exception as our office can validate official test scores from a copy of your IELTS test results. You can email in a copy of your IELTS result. Our staff will validate the score and add it to your file.
Undergraduate applicants to: email@example.com
Graduate applicants to: firstname.lastname@example.org
Some departments may have additional admissions requirements, such as letters of recommendation, resume/CV, essays, or alternative test scores. Please make sure to communicate with your department to ensure you are meeting both the Graduate School requirements and the department requirements for admission.